Using the Zoom Add-in for Outlook


The Zoom Outlook plugin allows you to easily schedule Zoom meetings within Outlook calendar.


The Zoom Add-in for Outlook allows users to create and send Zoom meeting invitations directly within the Outlook email client.

To use the add-in, follow these steps:

  1. Download and install the plug-in. If Outlook is currently open, quit and re-launch it.
  2. Click on the Schedule a Meeting button in your Outlook toolbar.

  3. A window will pop up. Set your basic meeting options. Click on Advanced Options to tweak additional options, then click Continue. The plug-in will copy all pertinent Zoom meeting info into the message body.

  4. Fill out the remaining fields:
    1. Add invitees to the To list.
    2. Rename the meeting to something more specific in the Subject line.
    3. Adjust the date and times as appropriate.

  5. Click Send to send the invite out.

Additional Help

Consult Zoom's Outlook Add-in help article for a brief video demo and a complete list of available meeting options.



Article ID: 596
Tue 3/31/20 7:40 PM
Mon 5/6/24 1:48 PM

Related Articles

Related Articles (2)

This article explains how to login to your Xavier Zoom account and use basic Zoom meeting functions.
You can take several different actions to secure Zoom meetings. A host can control/disable chat, use waiting rooms, require password, or lock the meeting once started.