Skip to Knowledge Base content

Office365 OneDrive for Employees

Included in this article:

What is OneDrive?

OneDrive is similar to Google Drive, or Dropbox. It provides 1TB of free cloud storage space, and an easy means of collaborative document sharing with colleagues within or outside of Xavier. OneDrive is also a replacement for the legacy X:\ drive personal file storage system, retired for new users in 2017.

Here's a brief comparison between the features of OneDrive vs your X drive:
OneDrivevsX

OneDrive and Storage Considerations

While OneDrive can be used to share data with individuals, you should be mindful about information sharing.  Do not share information with individuals that should not have access to it.  Data in OneDrive is for personal use, this data becomes inaccessible once an individual has left the university.  People are encouraged to use Sharepoint sites, or R:\ department network shares for department information that needs to be preserved.  Personally provisioned cloud storage solutions (Dropbox. Google Drive, Box, etc)  should not be used for storing for department/institutional data. 

Accessing OneDrive on the WWW

OneDrive can be accessed from within the Office365 Outlook Web App by selecting OneDrive from the app drawer in the upper left corner.  


 
Below is a picture of the OneDrive web interface. You can upload files to OneDrive from your computer by dragging and dropping them into the web interface. Clicking the ... symbol to the right of each file/folder opens a menu with additional options.
 
Interface
 
You can create, view, edit files from web-based versions of Word, Excel, PowerPoint or OneNote. While most basic functions exist in the web-based versions, more advanced features may require using the desktop apps instead.
 
NewDocs

Obtaining the OneDrive Client

In addition, there is a OneDrive client for PC that allows for native access from your computer. On a Windows PC, it will appear in your Favorites menu after installation. The client allows you to open or save files into your OneDrive directly from applications on your PC, similar to opening/saving files in your X:\ drive. Onedrive apps are also available for mobile platforms.

Client and App Download Links

Windows
 
If your Microsoft Office installation is located on your PC under C:\Program Files (x86), choose the 32-bit installer. Otherwise, choose the 64-bit installer.
Android
You can install either the OneDrive for Business app, or the Office Mobile app.
 
Apple iOS
You can install either the OneDrive for Business app, or the Office Mobile app.
67% helpful - 3 reviews

Details

140
Tue 6/9/15 3:48 PM
Wed 12/20/17 2:11 PM