The Zoom Add-in for Outlook allows users to create and send Zoom meeting invitations directly within the Outlook email client.
To use the add-in, follow these steps:
- Download and install the plug-in. If Outlook is currently open, quit and re-launch it.
- Click on the Schedule a Meeting button in your Outlook toolbar.
![](https://services.xavier.edu/TDPortal/Images/Viewer?fileName=0de135c0-e917-455d-a672-6e97900b4874.png)
- A window will pop up. Set your basic meeting options. Click on Advanced Options to tweak additional options, then click Continue. The plug-in will copy all pertinent Zoom meeting info into the message body.
![](https://services.xavier.edu/TDPortal/Images/Viewer?fileName=ad5f6476-c07f-4a5c-a157-8cfcb99e12b3.png)
- Fill out the remaining fields:
- Add invitees to the To list.
- Rename the meeting to something more specific in the Subject line.
- Adjust the date and times as appropriate.
![](https://services.xavier.edu/TDPortal/Images/Viewer?fileName=b1c53b02-ddac-4d02-bc75-f4d9545156a3.png)
- Click Send to send the invite out.
Additional Help
Consult Zoom's Outlook Add-in help article for a brief video demo and a complete list of available meeting options.