Introduction
Microsoft Teams Rooms (MTR) support a one-touch experience for joining third-party online meetings that allows Teams Room to join a meeting hosted on another platform in a similar way as joining a meeting hosted in Microsoft Teams. One thing to note, however; the experience in Teams Rooms of the third-party meeting is driven by the third-party meeting provider, e.g. Zoom or Cisco Webex. This article will focus specifically on joining Teams Rooms to a meeting hosted by Zoom.
Scheduling a Zoom Meeting for an MTR to Join
Note: in order to schedule a Zoom meeting to allow a Teams Room to join, the scheduler must have the Zoom plug-in installed in their email provider. The below example will be using Microsoft Outlook.
- With Microsoft Outlook open, click on "Schedule a Meeting" in the commands ribbon at the top of the window.
- This will open a blank email invitation and a pop-up from Zoom for meeting scheduling and preferences.
- Once the meeting preferences have been entered, it will automatically generate the meeting link and populate the email invitation with the meeting information.
- Enter the email address for all participants, including that of the Microsoft Teams Room expected to join the meeting.
- Click "Send." The meeting invitation will be sent to the Teams Room and will automatically populate to the Teams Room's calendar.
Joining a Zoom Meeting from an MTR
- To join the meeting from the Teams Room, simply tap on the "Join" button within the corresponding meeting on the Teams Room touch panel.
- This will launch the meeting.
Note: The host of the Zoom meeting must start the meeting before the Teams Room may be allowed in.